Downloads

LEAVE

  1. Instructions for applying for Overseas Leave
  2. Application for study leave/ seminar conference leave/sabbatical leave/ Overseas Leave for Academic & Academic Support Staff (Annex 01 – As per the Instruction Letter)
                Annex A
                Annex B (Application for Financial Support to complete postgraduate Qualification)
  3. Application for study leave/ seminar conference leave/sabbatical leave/ Overseas Leave for Admin & Non-Academic Staff (Annex 01 (i)- As per the Instruction Letter)
  4. Application for Study Leave/Seminar Conference Leave/Overseas Leave – Military Academic Staff (Annex 01 (ii) – As per the Instruction Letter)
  5. Application for study leave/sabbatical leave/seminar conference leave/overseas leave – academic staff with clinical responsibilities at UHKDU
  6. Overseas leave application Form Gen 126 – (Annex 02 – As per the Instruction Letter)
  7. Appendix 16B (Annex 03 – As per the Instruction Letter)
  8. Particular of foreign travel (only for Seminar/Conference ) of the applicant during the current year (Annex 04 – As per the Instruction Letter)
  9. Application for the Approval of Official Foreign Visits of the Officers under the Ministry of Defence (Annex 05 – As per the Instruction Letter)
  10. Study Leave to teachers to read Postgraduate Degrees
  11. Leave to teachers to attend seminars, conferences & workshops and training programmes
  12. Application for Acceident Leave
  13. Maternity leave (section 18 of chapter XII of the Government Establishment Code)
  14. Applicability of Online Postgraduate Degree for Recruitment, Confirmation and Promotion of Academic Staff
  15. Application for Financial support to complete postgraduate Qualification

UGC CIRCULARS RELATED TO BOND & AGREEMENT

  1. Agreements and Bonds to be Signed by Teachers/Officers/Other Employees in the University System Who are on Study Leave Locally and Abroad (Circular Letter No. 9_2010)
  2. Agreements and Bonds to be Signed by Teachers/Officers/Other Employees in the University System Who are on Study Leave Locally and Abroad (Circular Letter No. 920)
                   Annex – I
                   Annex – II
                   Annex – III
  3. Computation of Monetary Value of Bonds
                   Part – I
                   Part – II
  4. Payment of Fees & Leave Granted to Follow Short Term Study Training Programme (Commission Circular – 904)
  5. Sureties to Bonds and Agreements (Comm. Circular 972)
  6. Life Certificate
  7. Progress Report
                   Instruction to Progress Report
  8. Forms for informing Guarantors to prepare Bond and Agreement
                   Applicant Form
                   Guarantor’s Form

RECRUITMENT / PROMOTIONS

LECTURER (PROBATIONARY) / LECTURER / SENIOR LECTURER GR I/II

  1. UGC Circular 721
  2. UGC Circular 996
  3. UGC Circular 01/2013
  4. UGC Circular 08/2016
  5. Library Staff – UGC Ciruclar 921
              Annex
  6. Sabbatical Leave to Teachers and Officers
  7. Applicability of online postgraduate degrees for recruitment, confirmation and promotion of Academic Staff

ASSOCIATE PROFESSOR/PROFESSOR

  1. UGC Circular 916
  2. UGC Establishments Circular 04/2010
  3. UGC Establishment Circular Letter No .10/2015
  4. Commission Circular No. 04/2014
  5. UGC Establishment Circular Letter No .02/2014
  6. UGC Establishment Circular Letter No .02/2011
  7. UGC Establishment Circular Letter No .9/2008
  8. Commission Circular No. 869
  9. Application

SENIOR PROFESSOR

  1. UGC Circular 838
  2. UGC Circular 897
  3. Commission Circular No 05/2015
  4. UGC Establishment Circular Letter No .10/2015
  5. Commission Circular No. 04/2014
  6. UGC Establishment Circular Letter No .02/2014
  7. Application

ADMINISTRATIVE & FINANCIAL OFFICERS

  1. (UGC) Commission Circular No.440
  2. (UGC) Commission Circular No.922
              Circular 922
              Junior Level Executive
              Middle Level Executive
              Senior Level Executive
  3. (UGC) Commission Circular No.948

ADJUNCT ACADEMIA

  1. Adjunct Academic Staff Application Form

  2. Guidelines on Obtaining Services

ASSIGNMENT BASIS

  1. Assignment Basis Academic Application Form

 

RESEARCH ALLOWANCE

  1. UGC Establishments Circular No 09/2011 & DMS Circular No 45
  2. UGC Establishments Circular No 11/2011
  3. Higher Educational Circular No 01/2011
  4. UGC circular No 990
  5. UGC circular No 1000
  6. Implementation of Management Services Circular No. 02/2014 on Payment of Research Allowance
              Annex
  7. Notice Payment of Research Allowance
  8. Payment of Research Allowance – Establishments Circular Letter No. 05/2014(i)
  9. Payment of Research Allowance – To the Other Staff – Establishments Circular Letter No. 05/2014(ii)

OTHER CIRCULARS

  1. Implementation of Official Language Policy
              a. Sinhala
              b. Tamil
              c. English
  2. Written Examination for Language Proficiency (Attached circular)

APPLICATION FOR CONCESSIONARY MOTOR VEHICLE PERMIT – ACADEMIC, ADMINISTRATIVE AND FINANCIAL OFFICERS

  1. Circular (Annex I)
  2. Amended Circulars
    Annex II
    Annex III
    Annex IV
  3. Application Format (Annex V)
  4. Required documents when submitting a request for applying a permit (Annex VI)

RELEASE OF ETF EPF

  1. EPF – “K” form
  2. ETF – form VI

CIRCULARS OF LANGUAGE POLICY

  1. Management Services Circular – Sinhala
  2. Management Services Circular – English
  3. Management Services Circular – Tamil

LOAN APPLICATIONS

Loan Details

  1. Distress Loan
    FormSinhalaEnglish
    Loan Application Form
    Promissary Note
    Surety Bond
    Bond Form (For 1 Surety)
    Bond Form (For 2 Sureties)
    Loan Agreement Form
    Gratuity Form
    Pension Form (only for outside sureties)
    Loan Balance Requesting Form
  2. Self Finance Fund Welfare Loan
    – With Surety
    – Without Surety
  3. Welfare Loan
  4. Vice Chancellor’s Fund Loan
  5. Computer Loan
    Form 
    Computer Loan Condition
    Loan Application Form
    Promissary Note
    Surety Bond
    Loan Agreement Form
    Loan Bond Form (For 2 Sureties)
    Loan Bond Form (For 1 surety)
    Gratuity Form
    Annex එ
    Annex ඌ

OTHER FORMS

  1. Benefits of EPF
  2. EPF Hand Book Sinhala
  3. Benefits of ETF
  4. Government Establishments Code
  5. CGR Season Ticket Application Form
  6. Application for Free Railway Holiday Warrants
  7. Requesting a Service Letter (Faculty) Sinhala English
    7(a). Requesting a service letter (Section) Sinhala English
  8. Application for Confirmation/Promotion of Academic Staff
  9. Application Form for Reimbursement of Subscription Fee
               Academic Staff
               Administrative Staff
  10. Payment for Working on Holidays/Weekends
  11. KDU ID Application Form
  12. Forwarding Application to Other Government Institutions
  13. Declaration of Assets & Liabilities Form
  14. Application Form for Reimbursement of Web Hosting/Domain Renewal Fee (Permanent Academic Staff)

INSURANCE

  1. Insurance Benefits
  2. Medical claim Procedure – Indoor Claims
  3. Medical Claim Procedure – In Respect of Reimbursement Claims
  4. Approved Hospitals
  5. Empaneled Hospitals
  6. Claim Application